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Privacy Policy

 

This policy covers how Smart Choice Medical Travel treats personal and financial information that Smart Choice Medical Travel collects and receives in accordance with the Data Protection Act.

By accepting the Privacy Policy and the Terms and Conditions, you expressly consent to our use and disclosure of your personal information and direct us to do so in the manner described in this Privacy Policy.

1. Information we collect

Personal information

The personal information that Smart Choice Medical Travel collects from you is only that required by Smart Choice Medical Travel or any partner medical service operator (clinic, doctor) to provide you the information, products or services requested.
The requested personal information includes your name, date of birth, address, phone number, email address.
For some services we might also ask for information about your previous medical treatments and past or current medical conditions as well as travel plans. It is your sole responsibility to ensure that the information provided is accurate and to immediately notify Smart Choice Medical Travel of any changes to the information provided.
If you need to make any changes to your personal information you can do this so by contacting your allocated UK coordinator on the provided email address or by calling us on 0800 756 94 94.

Financial information

When you pay for Smart Choice Medical Travel' s services or Smart Choice Medical Travel's medical partner's services using your debit/credit card we ask you to provide information that is necessary to process the payment. This information includes your credit or debit card number, security number, name and debit/credit card billing address. Smart Choice Medical Travel will not store any of the provided information in any form.

2. How the information is used

The information provided by you will be used or disclosed only for the purpose for which is given and forwarded directly to the party it is intended for or required by law.
You are covered by the Data Protection Act which means any information you give us won't be forwarded to third parties. Smart Choice Medical Travel does not trade, rent or sell client details to third parties. Should Smart Choice Medical Travel's intentions change it will be done only with your authorisation. Smart Choice Medical Travel will always comply with any data protection legislation currently in force.

3. Customer Service Correspondence

If you send us correspondence, including emails and faxes, we retain such information in the records of your account. We will also retain customer service correspondence and other correspondence from Smart Choice Medical Travel to you. We retain these records in order to keep records of our relationship, to measure and improve our customer service. We may, over time, delete these records if permitted by law.

4. Our Contacts with our clients

We communicate with clients on a regular basis via email, telephone, and fax and by post to provide services or requested information about services and to resolve complaints or arising problems. We use your email or postal address to confirm payments made to us or to send invoices for outstanding payments. Generally, clients can not opt out of these communications, but they will be primarily informational in nature rather than promotional.
If you do not wish to receive promotional communication from us you need to inform us by sending an email with your request to info@scmedicaltravel.co.uk .

5. Information security

Smart Choice Medical Travel is committed to handling your customer information with high standards of information security. We use computer safeguards such as firewalls and data encryption, we enforce physical access controls to our buildings and files, and we authorise access to personal information only for those employees who require it to fulfil their job responsibilities.

 


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